An Event management application developed independently
and exclusively for mankind project admins
AdminAlly is a custom application developed by ServiceSoft to support administrators of MKP USA events. The app runs on the Salesforce platform.
Development of the application began in March, 2023, and to date more than 1300 hours have been invested in its creation. Currently, AdminAlly is being used by the Area Administrator, Finance Coordinator and Weekend Admins in MKP USA South Central, and Finance Coordinator in Southwest to manage MKP events (NWTA, PIT, ST1, etc) — with great success.
Now that the application is fully mature, it’s ready to roll out to a few additional MKP USA Areas.
ABOVE — An Event Record contains all information related to Events, including Leader Team, Admins and Homecoming and PIT flyer builders.
ABOVE — An Event Registration record contains all information related to a single Event Registration, including Registration Type (Participant, Staff, MOS), Staff Role, Housing Info, Packet Status and Finances (tracking Deposits, Scholarships and Payment Plans).
ABOVE — Admin•It makes it easy to track Event Expenses and generate Reimbursement Requests, Check Requests and Leader Stipend Requests that perfectly match MKP forms.
NEWEST FEATURE — EMAIL PARSING
Effortlessly register Participants, Staff and Men of Service to Events
by forwarding Notification Emails. No manual entry of data.
AUTOMATED PACKET CREATION AND EMAIL
After the relevant information is complete in Contacts, Events and Event Registration, the process of generating and emailing Packets (Registration, Arrival and Departure) is as easy as clicking a button. Selected Packet content can be customized dynamically inside Admin•It, and all Packet content can be customized for Area requirements. (Thumbnail artwork is intentionally blurred.)
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overview of features
EventS
- Manage event details:
- Start / Stop Dates & Times
- Administer Staff and Leaders
- Deadlines for Participants
- Invitation to Staff Email formatting
- Generate Event Budgets
- Venues
- Easily generate Emergency Contact document
Event Registrations
- Register Participants, Staff and MOS for Events
- Print Registration, Arrival and Departure Packets
- Track payments and form submissions
- Send emails to Groups
- Create & print Payment Plans
Event Expenses
- Enter expenses, leader stipends and check request data
- Upload receipt images
- Generate corresponding forms that are identical to MKP forms as PDF
Contact Management
- Manage Contacts
- Send Emails
- Contacts are used for Event Registrations
Event Reports
- NWTA Reports and Event Reports are generated dynamically using data previously entered in the Event record. Additional information can be entered manually (Leader Comments, for instance)
- Generate PDFs that conform to MKP USA forms, including rosters generated dynamically from Event Registrations
- Access any previously created forms from within Admin•It (rather than searching Google Drive)
Incident Reports
- Enter all data for Incidents and print a PDF of an Incident Report that conforms to MKP USA form
- All reports are readily accessible in one location (not multiple PDFs spread across a Google Drive)
Housing Assignments
- Create Housing Assignments by selecting individuals from dynamically generated pull-down lists that contain all Participants, Staff and MOS registered for an event
- Print a PDF with an overview of all Cabins, and individual cabin assignments
Venues
- Enter Venue information once and easily add a Venue to an Event
- Manage Venue-specific release forms that are automatically included in all Packets
To Do List
- Simple To-Do List with ability to assign tasks to individuals
Property Use Agreements
- Enter all data for and print PDF. All documents are readily accessible in one location (not multiple PDFs spread across a Google Drive).
Mens Circles
- Maintain Mens Circles information manually. This data is imported into the Departure Packet (Sunday).
Area Roles
- Maintain Area Roles information manually. This data is imported into the Departure Packet (Sunday).
Frequently Asked Questions
What is ServiceSoft?
ServiceSoft is a company created by Tim Chumley (NWTA grad December, 2006) to handle the licensing of the AdminAlly app. Tim is the Area Steward Emeritus for MKP USA South Central, and was the Area Administrator from March, 2019, to December, 2021.
What is AdminAlly, and why was is developed?
As South Central Area Admin, Tim was tasked with administering 5 NWTAs and another 5 to 10 events per year with a single tool: Google Sheets. The only way then (and now) to get data into Google Sheets was to “scrape” MKPConnect web pages and copy/paste the information into a spreadsheet — an archaic process that is very inefficient and not easily automated.
With more than two decades experience developing database-driven business tools on other platforms, Tim decided to build a comprehensive application that was specific to this very specific set of tasks. The heavy lifting of development took 18 months, with a total of 1200 hours invested to date. After reviewing the application and its successful launch in South Central, MKP USA in June, 2024, blessed the roll-out of the app to a few additional Areas.
Is there a fee to use AdminAlly?
Yes and no.
1. AdminAlly License
Licenses of the application are being offered to a select group of MKP USA Areas for zero cost through (and likely beyond) December 31, 2025.
2. Salesforce License
Via the Salesforce Non-Profit Grant, 10 free licenses were available on the Salesforce platform. Currently 5 are in use, leaving 5 available. (Additional licenses beyond the first 10 cost approximately $620 / year; see chart below.)
3. Required Support Application
Each seat of AdminAlly requires a license of a PDF generation application, PDFButler. This application connects the data in Salesforce to template files so that PDFs can be generated. These licenses are approximately $130 / year each.
4. Development Support Plan
To assist in development, ServiceSoft purchases a year-long license of the Salesforce Premier Support Plan. ServiceSoft is passing the cost of this plan to the users of the application. This cost is approximately $1825 / year, which will be divided across all users of the application. This cost has been covered through 2025.
5. Setup and Training
The fee for ServiceSoft to setup Salesforce and AdminAlly licenses for each additional Area is $250.
WHAT MEN SAY ABOUT ADMINALLY
This application has made the Area Administration more manageable. Decreased time spent administration of NWTA’s drastically. But most important it allows me to cut the time Weekend Admins spend away from staff by hours.
This is an essential tool for every AFC. Easily track and manage participant, staff and mos team payments, payment plans and scholarships, as well as leader payments and expense reimbursement/ check requests. A must have.
This tool has made the Weekend Administrator role much easier to meet deadlines and increases your ability to participate in weekend activities. It takes care of the minutia.
The new app simplifies the administration of an NWTA by providing a consistent, reliable and easy approach to managing the large amounts of data for an NWTA. The app is an excellent solution with one-click reports, data views and data entry forms for the most important information needed during an NWTA!
It’s pulled all the parts and pieces of the data and forms to manage quickly. The ease to update changes, as you know will happen, makes keeping up and even ahead possible.